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Implementing on a Time Crunch

by admin

With the beginning of 2009’s fourth quarter starting today, companies of all sizes find themselves in a hurry to complete their ERP software evaluation process, begin software implementation, and prepare their organizations for initial system go-live on the first Monday of 2010. ERP system implementation is a time consuming task for any organization. Implementation requires a coordinated effort on the part of both the software provider and the manufacturer’s or distributor’s implementation project team leaders. Given the sophisticated, complex nature of ERP systems, there are two relatively easy ways in which an organization can implement a new ERP solution before the end of 2009 and be in a position to go-live January 2010.

Prepare your data. One of the most tedious, time consuming activities that occurs during the ERP implementation process is data migration. Companies need to have their data prepared in a computer-readable file format to import their data into their newly selected ERP system. Data accuracy and integrity is critical to the ERP solution’s performance both before and after production go-live. By having data such as GL accounts, customers, products, parts/ingredients, vendors, etc. prepared in a CSV file or other computer-readable format, companies can gain significant time and cost savings during the data migration process as opposed to manual data entry or other highly-inefficient migration processes.

Use the software as designed. Assuming the organization has made the right software selection as a result of their evaluation process, companies should spend little time worrying about miscellaneous modifications that are not critical to initial production go-live. If the organization has conducted a thorough software evaluation and performed a quantitative analysis of various software suppliers and solutions, its ultimate final software decision should have resulted in a software package that meets the vast majority of their business needs with standard, “out-of-the-box” functionality. If the selected software solution does not meet one of the organization’s critical software requirements, it probably wasn’t the right software solution in the first place. In regards to an expedited software implementation, companies should adopt a 90/10 rule, ensuring that 90% of the organization’s software requirements can be met with standard functionality, with the remaining 10% left to focus on minor, non-critical software requirements and enhancements in the first few months following go-live.

By preparing data for migration and using the software as designed, organizations should be ready for a swift implementation and go-live date in early January 2010.

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